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Ottawa > Event Planning > Technical/Staging Requirements & Considerations  

Technical/Staging Requirements & Considerations

Most events will require a combination of staging, lighting, audiovisual, and, increasingly, computer needs. As with other aspects of an event, the more time spent planning up front, the easier it is for attendees to walk away with the organizer’s objectives in the forefront of their minds.

A sound system that is inadequate for the size or shape of the room will leave people straining to hear what the featured speaker is saying; eventually, they tune out and the message is lost. A series of inconvenient pillars can block out a presentation. At an event whose highlight was a speech by a famous humanitarian, he arrived from the airport ten minutes before the gala luncheon with a series of slides, instead of the expected Power point presentation. It took more than half an hour to find and load a slide projector. Because of work schedules, almost one quarter of the guests left before the end of the event, subsequently missing the key plea to support of the organizer’s cause. The event coordinator had not asked what technical requirements the speaker had for his presentation.


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