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Ottawa Event Planning

The key to a successful event is simple—proper planning. Unfortunately, simple and easy are not the same thing. The more time spent envisioning and planning the event before it happens, the more smoothly it will run. Event planning involves moving from the high level issues down to all facets of implementation. When planning any event, from a small meeting to an international conference, there are some fundamental points to consider. Determining financial and marketing objectives, budget, location variables, accommodation, food and beverage considerations, technical needs, transportation and accessibility issues, registration concerns, guest entertainment, etc., along with the creation executable timelines for all these needs, will ensure the success of any event.

Even the smallest event can create a number of variables to consider. One unlucky corporate organizer booked a hotel meeting suite for a small gathering of out-of-town executives at the same time that the hotel was booked for a rowdy sporting convention. The meeting’s productivity was hindered by noisy groups of happy partiers wandering the hotel’s hallways. In this case, had the organizer checked what other groups had booked the hotel, a little more money would have reserved the penthouse boardroom, avoiding the noise issues.

Watch out for updates over the next few weeks. We will be putting up content on various aspect of event planning. Here is a brief summary of the content:

  • Planning an Event
  • Food & Beverage
  • Technical/Staging Requirements & Considerations
  • Registration & Arrival
  • Entertainment, Tourism, & Concierge Services
  • Financial Management
  • Additional Services
  • Event Marketing
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